BES Complaints Procedure

At BES Utilities, we work hard to receive you a high quality service at all times. However, we recognise that sometimes things can go wrong.

BES Complaints Procedure

At BES Utilities, we work hard to receive you a high quality service at all times. However, we recognise that sometimes things can go wrong.

We aim to resolve any problems in a fair and straightforward way and we have put together this Complaints Procedure to outline what you can expect if you raise a complaint with us. This procedure is designed to ensure complaints are handled in the most efficient way and to help us deliver consistency in the service we provide.

How to contact us

You can choose to contact us in a variety of ways, but we believe the easiest and fastest way to resolve your complaint is by phone. If you would to prefer to write to us, you can contact us via email or by post using the details below.

By phone: 0344 5678 427 
By email: customerservices@besutilities.co.uk  
By post: Complaints Team, BES Utilities, Parkside Stand, Fleetwood Town Football Club, Park Avenue, Fleetwood, Lancashire, FY7 6TX

Face to face:  If you would prefer to speak to us face to face at our offices, please contact us by phone or in writing in advance to arrange this.  For security reasons we cannot accommodate customer visits without prior agreement. 

Our office hours are between 8.30 am and 5.30 pm, Monday to Friday, excluding public bank holidays. You can email or write to us at any time.

What are the possible outcomes from a complaint?

If, after reviewing your complaint, we identify that a mistake has been made, we will try to work with you to put things right. You can expect any one, or a combination, of the following:

  • An apology.
  • A clear explanation of the circumstances surrounding your complaint.
  • Details of any remedial action taken to resolve the problem.
  • A goodwill payment in appropriate circumstances.

If you are not happy with our initial response

Our aim is to agree a mutually acceptable resolution with you when you first contact us.  If you remain unhappy and wish to progress your complaint further, please follow the steps outlined below.  We will progress your complaint through our escalation procedure in the unlikely event we are unable to resolve matters straight away. 

Complaints Escalation Procedure

Step 1 – What to expect:

If we are unable to resolve your complaint straight away, we will provide you with a unique complaint reference number.  Your case will be assigned a named complaint handler who will aim to resolve your complaint and provide a full update to you within 10 working days (some more complex issues may take longer to resolve and we will update you regularly until a resolution can be reached).

Step 2 – What to expect:

If you remain unhappy with the resolution offered in step one, our Escalated Complaints Team will review your case and aim to contact you to resolve the matter, normally by phone (please specify if you wish to communicate via another method).

Complaints reaching this stage are generally resolved within 10 working days, but some more complex issues may take longer and we will update you on the progress of your case.

To ensure consistency and fairness for all our customers, please note that your complaint will only be escalated once you have followed the previous steps outlined in this procedure.

Step 3 – What to expect:

The vast majority of our complaints are resolved satisfactorily; however, if for any reason you’re still unhappy with our decision, or you have any suggestions about how we could improve our service, you can write to our Head of Customer Excellence via the postal address shown above. Alternatively, send an email to customerservices@besutilities.co.uk and address your email to the Head of Customer Excellence.

At this final stage we will aim to reach a satisfactory solution within a further 10 working days. If we are unable to do so, we will send you a “deadlock letter” explaining our final position and your right to seek independent advice should you wish.

 

The Citizens Advice consumer service

The Citizens Advice consumer service provides free, confidential and impartial advice on consumer issues. Visit adviceguide.org.uk or call the Citizens Advice consumer helpline on 0345 404 0506.

 

Ombudsman Services

If you are a micro business customer* and your complaint is not resolved within 8 weeks of you raising it with us, or if we send you a deadlock Letter, you can take your complaint to Ombudsman Services. You’ll find their details below.

The Ombudsman is there to help resolve disputes between energy suppliers and their customers. It is free to use their services, and they are totally independent – so they do not take sides, and make their decision based only on the information available.

If you agree with their decision, we have to act on what they say. This may mean we have to apologise, explain what has gone wrong, correct the problem or give you a financial award. You do not have to accept their decision.

Ombudsman Services
Ombudsman Services: Energy
P.O Box 966
Warrington
WA4 9DF

By phone: 0330 440 1624
By fax: 0330 440 1625
By textphone: 0330 440 1600
By email: osenquiries@os-energy.org 
By website: www.ombudsman-services.org/energy

*A non-domestic consumer is defined as a micro business if they meet one of the following criteria:

  • employs fewer than 10 employees (or their full time equivalent) and has an annual turnover or balance sheet no greater than €2 million; or
  • uses no more than 100,000 kWh of electricity per year; or
  • uses no more than 293,000 kWh of gas per year.

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